Arcadia Historical and Preservation Society Please review calendar availability before entering your event dates. Only one event allowed per day. Loft Rental Calendar Print Versions Loft Rental Agreement Rental Agreement Addendum City Hall Event Notice Form 1 Loft Rental Agreement2 Liability Assumption3 Arcadia City Hall Event Notice4 Payment Rental Event DetailsEvent Title*Example: The Smith's Wedding, The Jones' 50thRental Type:*$300 - WEEKDAY - Monday, Tuesday, Wednesday, Thursday$450 - WEEKEND - Friday, Saturday, SundayEvent Date* Date Format: MM slash DD slash YYYY Set-up Time: : HH MM AM PM Event Start Time* : HH MM AM PM Event End Time : HH MM AM PM Contact InformationRenter Name*Driver's License #(must be 21 yrs of age)DOB MM DD YYYY Renter's Address Street Address Address Line 2 City AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Contact Name First Last Contact Email Contact PhoneAlternate PhonePurpose of Rental or Event:Guidelines and RulesOfficial Guidelines and Rules of Rental Agreement:No beer, alcohol, or drugs permitted on premises. No Smoking in or around premises. All decorations must be fire retardant. No removal of existing pictures and/or fixtures. Open flames on the premises is strictly prohibited. Battery operated or electrical candles permitted. The Round Barn will remain open for public viewing 10am –5pm—Decorations left unattended are at your own risk (See Rental Agreement Addendum). The Arcadia Historical and Preservation Society, Inc. and/or its members are not responsible for any accidents or harm that may occur to renters while on property or easements owned by Arcadia Historical Society. The Arcadia Historical and Preservation Society, Inc. is not responsible for any damage or theft of personal property/items left on the premises after the event. Any damage done to the property by renter’s guests during period of rental are the responsibility of the renting party (See Liability Assumption). PARKING: Stay off residential area (See information sheet). CLEANUP: Return facility in condition found (pickup trash and empty in dumpster, return tables and chairs to storage area). DEPARTURE: Turn off lights, heating unit, and lock doors upstairs and main bathroom door. I agree to the official guidelines and rules of the rental agreement.SignatureDate Date Format: MM slash DD slash YYYY Loft Rental Agreement AddendumThe Round Barn is open to the public 365 days a year from 10:00am to 5:00pm. The loft, parking lot and restrooms must remain accessible to all visitors to the barn between those hours. If it is important that your event be private you must schedule it after 5:00pm. Before 5:00pm stairways to the loft may not be blocked with ropes, cones or other means. Doors to the loft must remain open to allow all visitors into the loft. The loft doors will not be locked to protect decorations prior to 5:00pm. If you are not comfortable leaving decorations unattended you must plan to have someone in the loft to monitor them. Signs will be posted at 5:00pm alerting the public to your private event. At that time you are allowed to restrict access to the loft. The handicapped parking space must remain accessible to those with disabilities at all times. This parking space must not be blocked by tents, trailers or other impediments. I understand that the rental agreement does not include my exclusive use of the parking lot or of the loft between the hours of 10am and 5pm.SignatureDate Date Format: MM slash DD slash YYYY Liability AssumptionLESSOR: Arcadia Historical and Preservation Society, Inc. P.O. Box 134 Arcadia, OK 73007 (405) 396-0824 Fax 396-08The Lessee agrees to the following:* Select All The Lessee agrees to be responsible for and control the conduct of all its family members, employees, organization members and/or guests while on or inside the leased premises. The Lessee further agrees that the Lessor shall not be responsible to the Lessee or to the members of the Lessee’s family, organization members, employees, and/or guests for any injury or damage to person(s) or property caused by any person(s) while on or inside the leased premises. The Lessee further agrees that the Lessor shall not be responsible to the Lessee or to the members of the Lessee’s family, organization members, employees, and/or guests for any damages or theft of personal property/items left on the premises after the rental event date. The Lessee further agrees to indemnify and hold the Lessor harmless from any and all liability for damages, claims, losses, or expenses arising out of any such personal injury or damage to property. Lessee Name First Last Company NameContact Email Contact PhoneAddress Street Address Address Line 2 City AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Start Date of Lease MM DD 2021 End Date of Lease MM DD YYYY OPTIONAL Romance PackageAdd Romance Package?This package is optional for weddings. For an additional $100, it includes an ornament and brick. NoYesOrnament in the name of:Brick InscriptionWe cannot guarantee a specific time for the completed and installation of the bricks. This is determined by the engraver's work schedule. For further information call 405-396-0824, between 9:00a.m. and 5:00 p.m., Monday through Friday.Enter the inscription in the lines below. Limit letters and spaces to 14 per line, three line limit. Please make sure spelling is correct. Brick Row 1Brick Row 2Brick Row 3SignatureDate Date Format: MM slash DD slash YYYY Arcadia City Hall Event NoticePlease complete the following information for each event TO: ARCADIA POLICE DEPARTMENT RE: SCHEDULED EVENTEvent SponsorSponsor/Contact PersonContact Email Contact TelephoneLocation of EventDate of Event Date Format: MM slash DD slash YYYY Beginning Time of Event : HH MM AM PM Ending Time of Event : HH MM AM PM Description of EventEstimated # of Guest/Persons Attending PaymentDeposit of $100, and receipt of signed Rental Agreement, Liability Assumption, and Event Form are required to reserve your event date. Balance must be received within 14 (fourteen) days of rental event date or reservation will be cancelled.Payment Preference$100 DepositPayment in FullLoft Reservation Deposit Price: $100.00 Reservation Payment in Full Price: $300.00 Reservation Payment in Full Price: $450.00 OPTIONAL: Romance Package Price: $100.00 Payment Method*Online Payment - Credit Card or PaypalMail Check - ARCADIA ROUND BARN P.O. Box 134 Arcadia, OK 73007Please choose your payment method. Payment is required to guarantee reservation. Confirmed online payments immediately reserve the calendar. Mailed payments have to be received before reservation can be confirmed.Payment Total: $0.00 CAPTCHACommentsThis field is for validation purposes and should be left unchanged.